Distribution partner

 

Information obligation acc. to Art. 12 et seq. GDPR

1. Name and address of the controller

Your contact partner acting as controller within the means of the European General Data Protection Regulation ("GDPR") and other national data protection provisions of the member states as well as other data protection provisions is:

Schülke & Mayr GmbH
Robert-Koch-Str. 2
22851 Norderstedt
Germany

Tel.: +49 40 52100-0
Fax: +49 40 52100-318
Email: info@schuelke.com

(hereinafter referred to as "we", "us" or "our")

2. Name and address of the data protection officer

If you have any questions or suggestions, our external data protection officer will be happy to provide you with information. Please contact:

datenschutz nord GmbH
Sechslingspforte 2
22087 Hamburg
Web: www.datenschutz-nord-gruppe.de
E-Mail: schuelke@datenschutz-nord.de

If you contact our data protection officer, please indicate also the responsible body named in the imprint.


3. Provision of the website and creation of log files

i. Legal basis for data processing
The legal basis for the processing of your personal data in the context of the provision of the website and the creation of log files is Art. 6 (1) lit. f GDPR.

ii. Purpose of data processing
The temporary storage by us of your personal data is necessary to enable the website to be delivered to your computer. For this, your personal data must be stored for the duration of the session.
The storage of your personal data in log files is done to ensure the functionality of the website. In addition, your personal data serves to optimize the website and to ensure the security of our information technology systems. An evaluation of your personal data for marketing purposes does not take place in this context.

iii. Duration of storage
Your personal data will be erased as soon as it is no longer necessary to achieve the purpose for which it was collected. Where your personal data is recorded for the purpose of providing the website, this will happen as soon as the relevant session has ended. In the case of storing your personal data in log files, these will be erased after thirty-one days at the latest. An additional storage is possible. In this case, your personal data is erased or alienated, so that an assignment of the calling client is no longer possible.

iv. Objection and rectification option
The collection of your personal data for the provision of the website and the storage of your personal data in log files is necessary for the operation of the website. Consequently, you have no right to object.


4. Use of technically necessary cookies

i. Legal basis for data processing
The legal basis for the processing of your personal data in the context of the use of technically necessary cookies is Art. 6 (1) lit. f GDPR.

ii. Purpose of data processing
The use of technically necessary cookies serves to simplify the use of our website. Some features of our website cannot be offered without the use of cookies. For these, it is necessary that your web browser is recognized even after a page break. The user data collected through technically necessary cookies will not be used to create user profiles.

iii. Duration of storage
Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing; this is especially the case when cookies are deactivated.

iv. Objection and rectification option
Cookies are stored on your computer and transmitted from the computer to our website. Therefore, you also have full control over the use of cookies. By adjusting the settings in your web browser, you can disable or restrict the transmission of cookies. Already stored cookies can be erased by you at any time. This can also be done automatically. If cookies are disabled for our website it may not be possible to fully use all the functions of the website.


5. Newsletter

i. Legal basis for data processing
The legal basis for the processing of your personal data in the context of mailing the newsletter is Art. 6 (1) lit. a GDPR where consent has been obtained. 

ii. Purpose of data processing
The collection of your personal data is for the purpose of mailing the newsletter to you. The purpose of the processing your personal data by mailing the newsletter to you is for the purpose of sending information, offers, promoting, if necessary, the sales of goods or services.

iii. Duration of storage
Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing. Your personal data is therefore stored as long as the subscription to the newsletter is active.

iv. Objection and rectification option
You can cancel the subscription to the newsletter at any time. For this purpose, there is a corresponding link in each newsletter. Termination of the subscription also enables revocation of consent.


6. Contact form and contact by e-mail or phone

i. Legal basis for data processing
The legal basis for the processing of your personal data, which is transmitted in the event of contact by you via the contact form or by e-mail or phone, is Art. 6 (1) lit. f GDPR. If the establishment of contact via the contact form or by e-mail or phone aims to conclude a contract Art. 6 (1) lit. b GDPR is an additional legal basis for the processing. 

ii. Purpose of data processing
The processing of your personal data in the case of contact via the contact form or by e-mail or phone is necessary to process the contact request.

iii. Duration of storage
Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the contact request. For the personal data sent via the contact form or by e-mail or phone this is the case when the conversation with you has ended. The conversation ends when it can be inferred from the circumstances that the matter in question has finally been clarified between you and us and there are no statutory retention periods.

iv. Objection and rectification option
You have the opportunity to object at any time to the processing of your personal data in the context of contacting us via the contact form or by e-mail or phone at any time in the future. In such a case, the conversation between you and us cannot continue. All personal data stored in the course of contacting will be erased in this case.


7. Registration

i. Legal basis for data processing
The legal basis for the processing of your personal data in the context of the registration for the purpose of obtaining product information or of obtaining photos, lectures, videos, participant confirmations and feedback e.g. at pharma club events via http://www.pharma-club.de/pharma-club/ or hygiene club events via https://www.hygiene-club.com/hygiene-club/ as well as in the business field of Personal Care is Art. 6 (1) lit. b GDPR.

ii. Purpose of data processing
Your registration allows you to easily send and receive information material on our products or photos, lectures, videos, participant confirmations and feedback on events via an online account. The processing of your personal data during registration is therefore necessary to fulfill a contractual obligation between you and us or to carry out pre-contractual action.

iii. Duration of storage
Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of their processing. This is the case during the registration process for the performance of a contract or for the performance of pre-contractual measures if your personal data are no longer necessary for the performance of the contract. Even after the conclusion of the contract, there may be a need to store personal data of the contracting party in order to comply with contractual or legal obligations.

iv. Objection and rectification option
You have the option to cancel the registration at any time. You can let the personal data stored about you be changed at any time. If your personal data is necessary for the fulfillment of a contract or for the execution of pre-contractual measures, a premature erasure of your personal data is only possible where erasure is not contrary to contractual or statutory obligations.


8. Google Analytics

i. Handling of processing
This website uses Google Analytics, the web analysis service of Google Inc. (hereafter "Google"). Google Analytics uses so-called "cookies", text suggestion files, which are stored on your computer and which allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google data.

ii. Legal basis for data processing
The legal basis for the processing of your personal data is Art. 6 (1) lit. f GDPR.

iii. Purpose of data processing
The processing of your personal data enables us to analyze your browsing habits. By analyzing the obtained data we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. Anonymizing your IP address takes adequate regard of your interest in the protection of personal data.

iv. Duration of storage
Your personal data will be erased as soon as it is no longer needed for our aforementioned purposes. 

v. Objection and rectification option
Users of this website who do not wish their data to be captured by Google Analytics may install the browser add-on to deactivate Google Analytics. This add-on tells the Google Analytics JavaScript (ga.js, analytics.js and dc.js) which is running on websites not to allow information to be sent to Google Analytics.
If you wish to deactivate Google Analytics visit this site and install the add-on to deactivate Google Analytics for your browser. More detailed information about how to install and uninstall the add-on can be found in the relevant help resources for your browser.
Browser and operating system updates may result in the deactivation add-on no longer working as envisaged. Further information about managing add-ons for Chrome can be found here. If you do not use Chrome, ask your browser's manufacturer directly whether add-ons work properly in the browser version that you use.
The latest versions of Internet Explorer occasionally load the add-on to deactivate Google Analytics after data has been sent to Google Analytics. If you use Internet Explorer, therefore, cookies are installed on your computer by the add-on. These cookies ensure that any kind of data that is captured is immediately erased by the server collecting it. Make sure that third party cookies are not deactivated for Internet Explorer. If you delete your cookies, these cookies will be put back again within a short time by the add-on to ensure that your Google Analytics browser add-on continues to work fully.
The browser add-on to deactivate Google Analytics does not prevent data from being sent to the website or to other web analytics services.
For more detailed information concerning the terms and conditions of use and data protection, see
http://www.google.com/analytics/terms/de.html or https://support.google.com/analytics/answer/6004245?hl=de.
IP anonymization is activated on this website.


9. YouTube

i. Legal basis
The legal basis for the processing of your personal data, which is processed by the integration of YouTube videos is Art. 6 (1) lit. f GDPR.

ii. Purpose
The use and integration of YouTube videos is in the interest of an appealing presentation of our website. This is where our legitimate interests lie in the sense of Art. 6(1) lit. f GDPR.

iii. Duration of storage
Your personal data will not be saved. 

iv. Objection and rectification option
As soon as you start a YouTube video on our website, you will be connected to the servers of YouTube. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account. You can find more information about data protection at YouTube in their Privacy policy at: https://policies.google.com/privacy?hl=en.


10. Data subjects' submissions according to Art. 12 et seq. GDPR

i. Legal basis
The legal basis for the processing of your personal data in the context of the processing of your data protection request ("Data Input") is Art. 6 (1) lit. c and Art. 12 et seq. GDPR. The legal basis for the subsequent documentation of the legally compliant processing of data input is Art. 6 (1) lit. f GDPR

ii. Purpose
The purpose of processing your personal data as part of the processing of data subjects is to answer your data protection enquiry. The subsequent documentation of the legally compliant processing of the respective data subject input serves to fulfil the legally required duty of proof, Art. 5 (2) GDPR

iii. Duration of storage
Your personal data will be erased as soon as they are no longer required to achieve the purpose for which they were collected.

iv. Objection and rectification option
You have the possibility at any time to object to the processing of your personal data for the future in the context of the processing of data subjects. In this case, however, we will not be able to process your data protection request further. The documentation of the legally compliant processing of the respective data entry is mandatory. Consequently, there is no possibility for you to object.


11. Defending and enforcing legal claims

i. Legal basis for data processing
The legal basis for the processing of your personal data in the context of defending and enforcing legal claims is Art. 9 (2) lit. f, Art. 6 (1) lit. f GDPR.

ii. Purpose of data processing
The purpose of the processing of your personal data in the context of defending and enforcing legal claims is the defense of unjustified suits and the legal enforcement of claims and rights. 

iii. Duration of storage
Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing.

iv. Objection and rectification option
The processing of your personal data in the context of defending and enforcing legal claims is absolutely necessary for the defense and enforcement thereof. Consequently, you cannot object to this.


12. Categories of recipients

Within our company, those bodies and departments receive personal data that they need to fulfill the purposes mentioned above. In addition, we sometimes use different service providers and transmit your personal data to other trusted recipients. These may e.g. be:

- Specialist departments
- Data protection officer
- Affiliated companies
- Banks
- Scanning Service
- Printing service providers
- Lettershops
- IT services
- Lawyers and courts


13. Data subject rights

You have the following rights against us:

i. Right of access
You may request confirmation from us as to whether personal data concerning you is being processed by us. Where that is the case, we will inform you as follows:
(1) the purpose;
(2) the categories of personal data;
(3) the recipients of your personal data;
(4) the planned duration of the storage or criteria for determining the duration of storage;
(5) your further rights;
(6) all available information about the origin of the data, if the personal data is not collected from you;
(7) the existence of automated decision-making and where applicable meaningful information about the logic involved, and the scope and intended impact of such processing on you.

ii. Right to rectification
You have a right to rectification and / or completion to us if the personal data you process is incorrect or incomplete.

iii. Right to restriction of processing
You may request the restriction of the processing in case:
(1) we have to verify the accuracy of your personal data processed by us;
(2) the processing of your personal data is unlawful;
(3) you need the personal data processed by us after the purpose has fallen away to assert, exercise or defend your rights;
(4) you have objected to the processing and we have checked the objection.

iv. Right to erasure
You have the right to erasure in case:
(1) we do not require your personal data concerning you any longer for the original purpose;
(2) you revoke your consent and there is no other legal basis for processing;
(3) you submit an objection to the processing and there are no overriding legitimate grounds for the processing, or you submit an objection to the processing;
(4) your personal data have been processed unlawfully;
(5) the erasure of your personal data is necessary for compliance with a legal obligation;
(6) the personal data concerning you were collected in relation to information society services.

v. Right to information
If you have the right to rectify, erase or limit the processing to us, we will inform all recipients to whom your personal data have been disclosed of this correction or erasure of the data or restriction of processing.

vi. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to have the personal data concerning you transmitted directly from us to another controller, where technically feasible.

vii. Right to object
You have the right to object at any time to the processing of the personal data. We shall no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing. Where the personal data concerning you is processed for direct marketing purposes you have the right to object at any time to the processing of your personal data.

viii. Right to withdraw the consent
You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

ix. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement if you believe that the processing of the personal data concerning you infringes the GDPR.
The responsible supervisory authority for us is:

Independent Center for Data Protection Schleswig-Holstein
(Unabhängiges Landeszentrum für Datenschutz Schleswig-Holstein)
Holstenstraße 98
24103 Kiel
Germany

For further questions our data protection officer is always at your disposal.